Self Assessment Tool for Learning Choices Programs

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SAMPLE REPORTS - Report against all indicators

Quick view Status Report | Report against all indicators | Your rating against average rating of all programs registered
Your Program’s Strengths and Weaknesses

Report Reference Number: 5687
Date of Assessment: dd/mm/yyyy

A. Program Design

Overall Rating: 3.5

A.1 Clarity of purpose
A1.1	The program has a clear and public statement of purpose, mission and means	0
A1.2	The program is clear about the population of young people it seeks to serve				3
A1.3	The program design is informed by a sound base of evidence about the needs and interests of the young people it seeks to serve			2
A1.4	A primary goal of the program is to offer education and training options						5
A1.5	A primary goal of the program is to improve the social and personal development of its young people					4
Section Rating: 3.5
A.2 Connections
Connection with schools and other education/training programs
A2.1	We share useful resources and programs with the local education and training community				3
A2.2	We are working with the local education and training community on a strategy to meet the education and training needs of all young people			2
Links with other support services
A2.3	There are productive meetings with support services eg health/housing/employment/justice to meet the needs of students					4
Connection with Community
A2.4	Students are involved in local projects that aim at adding value to community life				3
A2.5	Employers and training institutions are active supporters of the program			2
A2.6	Local employers and community organisations assist by providing work placements and additional training for students	0
A2.7	Programs have close links with local governments				3
Section Rating: 3.5
A.3 Who has a say about the program
Student involvement
A3.1	The program has an active student body/community				3
A3.2	Co-ordinator/teacher meets on a regular basis with the student body				3
A3.3	There are regular surveys of student morale and satisfaction				3
A3.4	There is an exit interview/survey and student feedback is used to improve the program			2
Students’ interests and welfare taken into account
A3.5	Interviews are conducted prior to commencement of program to find out their goals and interests				3
A3.6	A variety of courses are offered that reflect the interests and needs of young people in the program				3
A3.7	There is process/procedure in place to maintain confidentiality/privacy in regard to students				3
A3.8	There is an agreed learning plan for each student with agreed goals and timeframe				3
A3.9	The learning plans identify any barriers to learning for each student and the ways the program will help overcome these			2
A3.10	The co-ordinator/teacher conducts a regular review to ensure student goals and plans are achieved					4
A3.11	Co-ordinator/teacher meets with students individually and provides feedback				3
A3.12	There is a shared understanding among staff and students of the expectations of behaviour, which is in a written form and signed off by all parties			2
Parent involvement
A3.13	There is an active community of parents and friends involved in the program			2
Teacher Involvement
A3.14	Teaching staff meet regularly to discuss issues around the program	0
	Teaching staff are invited to contribute to program design and delivery	0
Council/Committee/Board Involvement
A3.15	The Council/Committee/Board members have an appropriate mix of community and business skills			2
A3.16	The Council/Committee/Board makes a valuable contribution to the sustainability and direction of the program				3
Section Rating: 3.5
A.4 Student Recruitment
A4.1	The management of the program has a sound knowledge of the sources for referrals		1
A4.2	There is an agreed referral process which is carried out		1
A4.3	The target groups of young people being served by the program are formally identified				3
A4.4	The profile of students in the program is consistent with the program’s mission and purpose					4
A4.5	There are up to date marketing materials such as brochures/websites/information booklets available providing information to students and parents			2
A4.6	The quality and impact of the program’s marketing and information is regularly reviewed	0
Section Rating: 3.0
A.5 Post Program
Student information
A5.1	Each student is regularly tracked to identify their post program destinations and general wellbeing		2
A5.2	All data on the post-program destinations of students are reviewed and used to improve the program design			3
Support post program
A5.3	An agreed exit plan is in place for each student relating to further education, training or employment			3
A5.4	Assistance and advice is provided to students requiring additional post-program support		2
Section Rating: 4.5

B. Organisational Health

Overall Rating: 3.5

B.1 Financial
Sources of funding
B1.1	Program management has a sound knowledge of sources of funds and funders				3
B1.2	There is an appropriate structure and procedure in place to effectively meet funding reporting requirements				3
B1.3	Funding sources are consistent with the program’s purpose and mission			2
B1.4	Program management has sound knowledge of where and how to source additional funds/support to value add the program				3
Financial Records management
B1.5	There is a Audit trail of financial records that is clear and verifiable			2
Financial Sustainability
B1.6	There is an active strategy to ensure continuity of funding				3
B1.7	Program management has a sound knowledge of the cost per student				3
B1.8	Program management has a sound knowledge of the cost per student compared with mainstream settings			2
Section Rating: 3.5
B.2 Human Resources
Staff recruitment, selection and induction
B2.1	Staff recruitment guidelines and selection criteria are documented			2
B2.2	A documented induction process is in place around the values, mission and guidelines of the program			2
B2.3	Expectations of new employees about their roles are managed appropriately					4
B2.4	Conditions of employment are negotiated through a collaborative industrial relations process				3
Professional development of staff
B2.5	Individual performance plans are in place for staff members				3
B2.6	Reasonable professional development opportunities available for all staff			2
B2.7	There is a budget available for professional development of staff				3
Performance management
B2.8	Employees and management jointly set appropriate performance goals and measures		1
B2.9	Performance reviews are planned and regularly conducted by management			2
B2.10	Policy & procedures are in place, clearly communicated to staff and followed			2
B2.11	A succession plan is in place to renew program leadership				3
Culture
B2.12	The program’s purposes, values and mission are clearly displayed				3
B2.13	The program’s purposes, values and missions are demonstrated in the services, guidelines and behaviour of staff of the programs					4
B2.14	Staff are involved in the decision making processes					4
B2.15	There are regular surveys of staff morale and satisfaction			2
B2.16	Management has an understanding of staff turnover and reasons for this				3
B2.17	Clear operational procedures, guidelines and training in place eg: • OH&S • Harassment and Bullying • Dispute Resolutions			2
Section Rating: 2.5
B.3 Planning
Strategic planning
B3.1	Dedicated time is regularly set aside for strategic planning			2
B3.2	Planning involves key members of each group of personnel eg teaching, support, Board/Council/community/funders		1
B3.3	The program is regularly reviewed and receives external validation	0
B3.4	The planning horizon extends out over a one to five year timeframe	0
Resources planning and budgeting
B3.5	The cost of programs is in line with funding received				3
B3.6	There is sound knowledge of the fixed and variable resources required to operate the program					4
B3.7	There is flexibility of resources to meet fluctuating demands			2
B3.8	The ratio of student: teachers is planned and monitored	0
Organisational performance measurements
B3.9	Successes are defined, monitored, measured, reported and celebrated			2
B3.10	Management is generally able to anticipate problems before they arise				3
B3.11	Goals are planned in stages and measured accordingly			2
Section Rating: 2.0
B.4 Governance
B4.1	There is a constitution and/or articles of association addressing governance matters such as: • Legal Structure • Composition • Recruitment and selection of members • Induction and training of new members • Remuneration, if any, of members • Tenure and termination of memberships			2
B4.2	There is a Council/Board that meets on a regular basis and the meetings are well attended				3
B4.3	The Council/Board regularly reviews processes and operations to ensure transparency and accountability in the operations of the program				3
Section Rating: 4.0

C. Measurables

Overall Rating: 2.5

C.1. Student Information (while in program)
C1.1	Average daily attendance rate		1
C1.2	Average weekly attendance rate					4
C1.3	Percentage of students achieving their learning plan				3
C1.4	Percentage of students making progress in their numeracy attainment				3
C1.5	Percentage of students making progress in their literacy attainment			2
C1.6	Percentage of students making progress in their social and personal development				3
C1.7	Percentage of students expressing satisfaction with the program			2
C1.8	Percentage of staff expressing satisfaction with the program		1
C1.9	Percentage of parents taking an active interest in the program		1
Section Rating: 0
C.2 Student Destinations
C2.1	Percentage of students who have exited the program and are not in learning or work					4
C2.2	Percentage of students who have left the program and are presently in education, employment and /or training					4
C2.3	Percentage of former students contributing to the program					4
Section Rating: 0.5
C.3 How do we tell the stories?
C3.1	All the requirements of funders are met					4
C3.2	Strategies are in place to influence education and other systems			2
C3.3	There is a research and evaluation plan				3
C3.4	Positive publicity around the program generated by program			2
C3.5	Public and community perceptions and image of the program are monitored	0
Section Rating: 4.5

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